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Setup Instructions |
Dear Hospital: The Children’s Hospitals Graduate Medical Education (CHGME) Payment Program was reauthorized for a period of five years by the Children’s Hospital GME Support Reauthorization Act of 2006 (Public Law 109-307) in October 2006. The reauthorizing legislation requires children’s hospitals participating in the CHGME Payment Program to provide information about their residency training programs in an Annual Report submitted as an addendum to the hospitals’ annual applications for funds. Enclosed is the CHGME Payment Program Annual Report package, which includes all applicable forms, guidance and instructions. It is very important to thoroughly read the detailed annual report guidance and instructions before completing the required forms. Additional copies of the annual report package may be obtained electronically via the CHGME website . Your completed annual report package must be mailed following the guidance provided in the “Annual Report and Deadlines” section of the enclosed package. If you have questions regarding the annual report, please call the Graduate Medical Education Branch at 301-443-1058 or e-mail at childrenshospitalgme@hrsa.gov. Sincerely yours,
Table of Contents Section
Section I: Overview of the CHGME Payment Program Introduction The Children’s Hospital Graduate Medical Education (CHGME) Payment Program provides funds to freestanding children’s hospitals to support the training of pediatric and other residents in graduate medical education (GME) programs. This program compensates for the disparity in the level of Federal funding for freestanding children’s hospitals versus other teaching hospitals supported by Centers for Medicare and Medicaid Services (CMS) GME funds. Description The CHGME Payment Program was established in 1999 when Congress passed the Healthcare Research and Quality Act. The act was signed on December 6, 1999 and the legislation authorized the program for Federal fiscal year (FY) 2000 and FY 2001. On October 17, 2000, the Children’s Health Act of 2000 amended the Healthcare Research and Quality Act of 1999 extending the CHGME Payment Program through FY 2005. On December 23, 2004, additional amendments under Public Law 108-490 were made to Section 340E of the Public Health Service Act affecting the CHGME Payment Program. The Children’s Hospitals Graduate Medical Education (CHGME) Payment Program was reauthorized again, for a period of five years, by the Children’s Hospital GME Support Reauthorization Act of 2006 (Public Law 109-307) in October 2006. In FY 2007, the CHGME Payment Program was funded at $297 million. There are about 60 freestanding children’s teaching hospitals across the country that train about 30 percent of the Nation’s pediatricians, nearly half of pediatric sub-specialists, and provide valuable training for physicians in many other specialties. These are the physicians who care for America’s youngest population – its children. Almost 50 percent of the patient care that children’s teaching hospitals provide is for low-income children, including those covered by Medicaid and those who are uninsured. In addition, these hospitals are regional and national referral centers for very sick children, often serving as the only source of care for many critical pediatric services. More than 75 percent of inpatient care at children’s hospitals is devoted to children with one or more chronic conditions. The CHGME Payment Program provides a more adequate level of support for GME training in U.S. children’s teaching hospitals that have a separate Medicare provider number. These hospitals receive relatively little funding from Medicare for GME. Funding received by other teaching hospitals from Medicare was expected to exceed more than $8 billion in FY 2005. The CHGME Payment Program law authorized $280 million for payments in FY 2000, $285 million in FY 2001, and “such sums as necessary” for fiscal years 2002 through 2005. Congress appropriated $40 million for the program in FY 2000, $235 million in FY 2001, $285 million in FY 2002, $292 million in FY 2003, $305 million for FY 2004, and $303 million for FY 2005. For both FY 2004 and FY 2005 Congress implemented a recission reducing total appropriated amounts. In FY 2005, the CHGME appropriation provided GME support to 60 children's hospitals in 31 states supporting more than 4,100 unweighted resident full-time equivalents (FTEs) training in these hospitals. For both FY 2006 and FY 2007, the annual appropriation for the CHGME Payment Program was $297 million. In FY 2007, the program again provided GME support to 60 children’s hospitals. Since the inception of this program, the program has disbursed more than $1.1 billion in Federal GME support to freestanding children’s teaching hospitals. Administration With delegated authority from the Secretary, Health and Human Services, the CHGME Payment Program is administered by the Health Resources and Services Administration, Bureau of Health Professions. Questions regarding the CHGME Payment Program should be directed to the: Department of
Health and Human Services Section II: Annual Report Deadline and Statutory Requirements Effective Date of Annual Report Requirement The effective date of Public Law 109-307 applies to the FY 2008 CHGME Payment Program application year. All children’s hospitals receiving CHGME Payment Program funding must submit a completed Annual Report as an addendum to each participating children’s hospital’s (initial) application for funding. Hospitals who fail to submit their completed annual report by this date are subject to penalty (See Failure to Report below). Release of Annual Report Materials As mentioned above, the annual report will be an addendum to each participating children’s hospital’s (initial) application for funding. The CHGME Payment Program Annual Report Package will be released (to hospitals) on or about December 3, 2007. The Annual Report forms will be made available for hospitals to download from the CHGME Payment Program website on or about this date. Electronic Availability of Annual Report Materials Annual report materials will be available electronically via the CHGME Payment Program website. Annual Report Deadline Annual reports accepted for review must be completed following the annual report guidance and instructions provided herein, submitted in English, typed, and include the above completed forms and supporting documentation as identified in the Annual Report (HRSA 100-1, HRSA 100-2, and HRSA 100-3), certification (HRSA 100-4) signed by the individual authorized to sign for the applicant institution (HRSA-99-3) and the Annual Report Checklist (100-5). The completed, signed annual report package must be postmarked by February 7, 2008 and submitted to the: Health Resources
and Services Administration Reports that are not postmarked by the specified deadline will not be accepted for processing and will be returned to the applicant. Annual Report Statutory Requirements As mandated by Public Law 109-307, the CHGME Payment Program Annual Report requires participating children’s hospitals to report the following information for the residency academic year completed immediately prior to the fiscal year for which the children’s hospital is applying for CHGME Payment Program funding. The first report, effective for the FY2008 application year, will report information related to the July 1, 2006 to June 30, 2007 academic year. Information Required by Public Law 109-307:
According to the Public Law 109-307, the residents referred to in the paragraphs above are those who:
Structure of the Annual Report and Compliance The CHGME Payment Program Annual Report data collection instrument includes three Excel-based workbooks including a Screening Instrument (HRSA 100-1) and the two-part Annual Report (HRSA 100-2 and HRSA 100-3) for qualifying hospitals. Each workbook has multiple worksheets, each designed to meet a legislative mandate delineated in Public Law 109-307. All participating hospitals must complete the HRSA 100-1, Screening Instrument, the HRSA 100-4 Certification Form and the HRSA 100-5, Annual Report Checklist. Only certain hospitals (those qualifying by virtue of sponsoring any GME training programs or training residents sponsored by another institution but who spend 75% of their training time training in the children’s hospital) are required to complete the two- part Annual Report (HRSA 100-2 and HRSA 100-3). The HRSA 100-1 (Screening Instrument) includes five worksheets and is designed to determine whether the children’s hospital is required to complete the additional components of the Annual Report (HRSA 100-2 and HRSA 100-3). Those training programs meeting the requirement of having (1) at least one resident in a full-time equivalent (FTE) training position in any GME training program sponsored by the children’s hospital; or (2) at least one resident in a GME training program sponsored by another entity, but who spends at least 75 percent of his or her training time at the children’s hospital are required to complete the HRSA 100-2 and the HRSA 100-3. The HRSA 100-2 requires hospital-level information and the HRSA 100-3 requires program-specific information. One HRSA 100-3 Form must be completed for each qualifying training program. Details and instructions of the requirements are provided in Section III of this Guidance.
According to Public Law 109-307, failure to report shall result in a 25 percent reduction in payment if the Secretary determines that-
“Before imposing a reduction under clause (i) on the basis of a hospital’s failure to provide information described in clause (i) (II), the Secretary shall provide notice to the hospital of such failure and the Secretary’s intention to impose such reduction and shall provide the hospital with the opportunity to provide the required information within a period of 30 days beginning on the date of such notice. If the hospital provides such information within such period, no reduction shall be made under clause (i) on the basis of the previous failure to provide such information”
As required by Public Law 109-307, upon notice by the Secretary, hospitals will be allowed 30 days to provide an annual report or required information missing from a submitted annual report. It is anticipated that notices will be made no later than March 6 with a requirement that hospitals provide the annual report or missing information postmarked no later than April 8.
Hospitals may provide amended information to a completed report by June 30 of the fiscal year in which the Annual Report is submitted. Section III: Annual Report Forms and Instructions Summary of Annual Report Data Collection Instrument As noted above, the CHGME Payment Program Annual Report data collection forms include three Excel-based workbooks: a Screening Instrument (HRSA 100-1) and a two- part Annual Report (HRSA 100-2 and HRSA 100-3) to be completed by qualifying hospitals. Each workbook has multiple worksheets, each of which is designed to meet a legislative mandate delineated in Public Law 109-307. All participating hospitals must complete the HRSA 100-1, Screening Instrument, the HRSA 100-4 Certification Form and the HRSA 100-5, Annual Report Checklist. The HRSA 100-1 (Screening Instrument) includes five worksheets and is designed to determine whether the children’s hospital is required to complete the additional components of the Annual Report (HRSA 100-2 and HRSA 100-3). Those training programs meeting the requirement of having (1) at least one resident in a full-time equivalent (FTE) training position in any GME training program sponsored by the children’s hospital; or (2) at least one resident in a GME training program sponsored by another entity, but who spends at least 75 percent of his or her training time at the children’s hospital are required to complete the HRSA 100-2 and the HRSA 100-3. The HRSA 100-2 requires hospital-level information with statistics about discharged patients, hospital patient safety initiatives and changes in training programs. The HRSA 100-3 requires program-specific information. One HRSA 100-3 Form must be completed for each qualifying training program. Details and instructions of the requirements are provided in Section IV below.
Specific instructions for completing each worksheet in each workbook are provided below.
CHGME Payment Program Annual Report HRSA 100-1, Screening Instrument (Academic Year July 1, 2006 – June 30, 2007) The HRSA 100-1, (the Annual Report Screening Instrument) requires information about your children’s hospital, its training programs and number of resident trainees. The Excel workbook includes five worksheets, the HRSA 100-1-A, HRSA 100-1-B, HRSA 100-1-C, HRSA 100-1-D, and the HRSA 100-1-E. All CHGME Payment Program participating hospitals must complete the screening instrument. All worksheets of the form must be completed unless otherwise specified (for example, hospitals that do not sponsor any programs are instructed to skip the worksheet HRSA 100-1-C). The responses provided in this screening instrument will be used to determine which hospitals are required to complete the next two workbooks, the HRSA 100-2 and HRSA 100-3. Complete the worksheets in the HRSA-100 in the order that the sheets are presented. Specific instructions for each worksheet are provided below The information about residency programs and residents refers to the academic year completed immediately prior to the hospital’s initial application for CHGME Payment Program funds. Academic years run from July 1 through June 30. The first CHGME Annual Report, which will be submitted by your hospital as an addendum to the FY2008 application for funds. The report requires information on the academic year July 1, 2006 – June 30, 2007. HRSA 100-1-A CHILDREN’S HOSPITAL IDENTIFICATION: This worksheet requests hospital demographic information and identification of the Federal Fiscal Years for which your hospital received CHGME payments. The sheet also includes a drop down box to indicate whether this is the initial filing of the annual report or the provision of missing information. When you provide the name of your hospital, the Medicare provider number, and the date of your report this information will carry over from the first worksheet to the other worksheets in the HRSA 100-1. HRSA 100-1-B CHILDREN’S HOSPITAL GME PROGRAM STATUS: At the top, this worksheet requests the number of outside institution(s) that send residents to your hospital for training. Outside institutions include medical schools and other hospitals. The main body of the worksheet requests information on all accredited GME training programs by “status.” “Status” is whether your hospital is a sponsoring institution, a major participating institution, and/or a rotation site. (See Definitions in Section IV of this Guidance for a definition of each of these terms.) Identify all accredited GME training programs by “status.” For any GME training program, the hospital may be a sponsoring institution or a major participating institution, and/or a rotation site. If your hospital is a sponsoring institution and/or a major participating institution and/or a rotation site, check all that apply. “Not applicable” is one of the options and must be checked if the program is not applicable at your hospital. There must be at least one box checked for each program listed. Be sure to cursor through the complete list of GME training programs. If your hospital trains residents in GME training programs other than those listed, you may add the name of the program at the end of the list and specify the hospital’s “status” for the additional programs. Remember that there must be a check for each program listed whether or not the hospital trains residents in the program. Check the ‘Not Applicable” box for programs for which no residents were training in the previous academic year. Examples:
HRSA 100-1-C SPONSORING INSTITUTIONS: Number of Trainees In this worksheet, if your hospital is sponsoring one or more GME training programs, the name of the sponsored GME training program will be listed and highlighted (as a result of your having identified the program in the previous worksheet (HRSA 100-1-B). If your hospital is not a sponsoring institution for any GME training programs, no GME programs will be identified and highlighted, and you should proceed to the next worksheet (HRSA 100-D). Complete the required row information for the highlighted GME programs. If you attempt to enter residents for which the program was not checked in the previous worksheet, you will receive an error message. Please ensure that all of the appropriate programs are selected in the HRSA 100-1-B. The required row information includes number of approved resident positions, number of recruited positions, number of resident positions filled, and the number of FTE residents. The first three columns refer to positions only. The last column is for number of FTE residents (people). See examples below. Positions: These are approved GME training positions (slots) in a GME training program sponsored by the children’s hospital. The positions may have been approved by the Accreditation Council for Graduate Medical Education, the American Board of Pediatrics, or other official body. The number of recruited positions are those recruited in the relevant academic year only. For example, a program may have a total of 93 approved positions. For the academic year 2006-2007, the program recruited to fill only 31 of these slots. Residents: These are people (trainees) who are in full-time equivalent resident training positions in any training program sponsored by the hospital. For this worksheet, HRSA 100-1-C, residents are those in your sponsored programs only. Example: The Pediatrics program at Young Friends Children’s Hospital (YFCH) is accredited (approved) for 45 positions, but recruited to fill only 40 of them because of limited faculty in the academic year. For the academic year, only 36 positions were actually filled. The last column heading refers to the residents (people) who filled the 36 positions. Thirty-eight (38) residents actually filled the 36 positions because four of the residents are counted as half-time. SPONSORING INSTITUTION:
HRSA 100-1-D Major Participating Institution, Rotation Site, Other participating: Number of Trainees In this worksheet, if your hospital is a major participating institution and/or rotation site for one or more GME training program(s) as you indicated on the HRSA 100-1- B, the name of the GME training programs will be listed and highlighted. Complete the required row information for the highlighted GME program(s). If your hospital is not a major participating institution or rotation site for any GME training programs, no GME training program(s) will be identified or highlighted and you should proceed to the next worksheet (HRSA 100-1-E). The required row information includes 1) the number of approved positions (for your hospital as a major participating institution), 2) the number of recruited positions (the number of approved positions the program attempted to fill) , 3) the number of residents rotating through the program in your hospital in the most recent academic year (July 1, 2006- June 30, 2007 for this first report), and 4) the number of trainees spending at least 75% of their training time under your children’s hospital supervision. If you attempt to enter residents for which the program is not checked in the HRSA 100-1-B, you will receive an error message. Please ensure that all of the appropriate programs are selected in the HRSA 100-1-B. The first two column headings in this worksheet (HRSA 100-1-D) refer to approved and recruited positions only. The second two column headings refer to residents (people). Positions and people are distinguished below: Positions: These are approved GME training positions (slots) in a GME training program for which your hospital is a “major participating institution.” The positions may have been approved by the Accreditation Council for Graduate Medical Education, the American Board of Pediatrics, or other approving body. Residents: These are people (trainees) who participated in the training program sponsored by an entity other than your children’s hospital and received training in your children’s hospital during the most recent academic year (July 1, 2006- June 30, 2007 for this first report. For this worksheet, HRSA 100-1-D, residents are those who are training in your hospital in a program sponsored by another entity such as a medical school or another hospital only. Residents Rotating through Programs The heading “Number of Residents Rotating through Programs in the Most Recent Academic Year” refers to all residents coming to the hospital in the academic year. It includes those residents who may spend only two weeks of the year training in the hospital. Some of the larger CHGME hospitals may have as many as 700-800 residents (people, not FTEs) training in the hospital over the academic year. 75% Time Residents The heading “Number of Trainees Spending 75% under Children’s Hospital Supervision” refers to the percent time residents in a program not sponsored by your children’s hospital receive training in your children’s hospital during the academic year on which you are reporting. The “75% time” stipulation requires that residents spend three-fourths or more of the total time required to fulfill the residency requirements for the year in the non-sponsoring institution (your children’s hospital) in order to be counted here. Residency requirements should be interpreted broadly to include all required clinical, in house and pager call, research, and scholarly activities supervised by the children’s hospital. Total time required to complete a year of training can be counted in days, weeks, months, or blocks according to the programs typical rotation schedule. Vacation time should be omitted from the denominator. The following are examples of 75% time:
Examples:
PARTICIPATING INSTITUTION/ROTATION SITE:
South Central Children’s hospital is a rotation site only for a Pediatric Cardiology program. As such, it does not have specific approved positions nor does it recruit residents to the program. Zeroes should be used in the “Number of Approved Positions” and “Number of Recruited Positions” columns. Twenty-five (25) residents training in Pediatric Cardiology rotated through the hospital in the academic year. The longest any of them was training in the hospital was for two months. Zero should be used in the “75 Percent Time” column. PARTICIPATING INSTITUTION/ROTATION SITE:
HRSA 100-1-E: LIST OF PROGRAMS FOR ANNUAL REPORT: You do not insert any information into this worksheet. After completion of the preceding worksheets, the programs for which your hospital is required to complete subsequent components of the CHGME Payment Program Annual Report (HRSA 110-2 and HRSA 100-3) will be highlighted in this sheet. If no GME training programs are highlighted in the HRSA 100-1-E, you will be asked to sign the Annual Report Certification Form (HRSA 100-4) and fill out the Annual Report Checklist (HRSA 100-5) indicating that your hospital will be submitting the HRSA 100-1, the HRSA 100-4 and the HRSA 100-5. No additional information will be required. Your CHGME Payment Program Annual Report is complete.
B. Instructions for HRSA 100-2: CHGME Payment Program Annual Report, Hospital Level Information CHGME Payment Program Annual Report HRSA 100-2, Hospital Level Information (Academic Year July 1, 2006 – June 30, 2007) The HRSA 100-2 includes four worksheets (HRSA 100-1-A, HRSA 100-2-B, HRSA 100-2-C, and HRSA 100-2-D) requiring hospital level data on the care provided to children who are underserved for financial, social, geographic or medical reasons; hospital-level patient safety initiatives relevant to GME training programs; and changes over time in training programs offered by the hospital. Patient discharge data are required in the first two worksheets (HRSA 100-2-A and HRSA 100-2-B). Individuals with access to your discharge data should complete the 100-2-A, DISCHARGES BY PAYOR, ZIP and 100-2-B, DISCHARGES BY SELECTED CHRONIC DISEASES. This information will serve as proxy measures for potential exposure that residents experience in their respective training programs to underserved populations. As with all information for the annual report, the information provide must be for the academic year July 1, 2006 – June 30, 2007. Specific instructions on each sheet are provided below. HRSA 100-2-A: DISCHARGES BY PAYOR, ZIP: This worksheet requests summary data, at the hospital level, on payor mix and patient city, state and residential zip code. Payor categories include private insurance, Medicaid and/or SCHIP, Medicare, Other Public Payors, Self-Pay and Uncompensated Care. (Self-pay refers to out-of-pocket payments by patients for hospital services.) Discharge categories include inpatient discharges, outpatient visits, and emergency department visits occurring during the academic year July 1, 2006 through June 30, 2007. (Outpatient Visits do not include visits for lab services only). Ø Regarding patient zip code data, please note that the city, state, and zip code data should be provided for all zip codes and sent to HRSA on a CD along with the CHGME Annual Report package. The table on the HRSA 100-2-A worksheet is provided as an example only. No paper copy of the Discharges by Zip Code is required. HRSA 100-2-B: DISCHARGES BY SELECTED CHRONIC DISEASE: This worksheet requests summary data, at the hospital level, on selected patient chronic disease diagnoses. The selected chronic diseases are listed in the worksheet. At-risk neonates are identified using V codes for low birth weight. Discharge categories include inpatient discharges, outpatient visits, and emergency department visits. (Outpatient Visits do not include visits for lab services only). Data provided by the hospital in the worksheets should cover the academic year from July 1, 2006 through June 30, 2007.
HRSA 100-2-C: HOSPITAL LEVEL PATIENT SAFETY INITIATIVES: This worksheet requests information on hospital level patient safety initiatives. For each safety-related initiative listed, the form uses checkboxes for you to indicate whether the area was addressed in the most recent academic year (July 1, 2006 – June 30, 2007) and whether the hospital has made changes in the initiative since CHGME funding began (1999/2000). No check mark in the box indicates that the particular initiative is not addressed.
The worksheet also provides space in a text box for you to provide a narrative description of the reasons for any change and benefits of each initiative. Each text box can include as many as 32,000 characters. If you prefer, you may make a response on a separate sheet of paper and attach it to your paper submission of the annual report. HRSA 100-2-D: HOSPITAL LEVEL CHANGES IN PROGRAMS: This worksheet requests information on changes in the training programs offered by your children’s hospital. The form uses checkboxes to indicate whether the program was offered when CHGME funding began (1999/2000) and whether the program was added or dropped in the period since the beginning of CHGME funding. No check mark in the box indicates that the particular program is not addressed. C. Instructions for HRSA 100-3: Program Specific Information CHGME Payment Program Annual Report HRSA 100-3, Program Specific Information (Academic Year July 1, 2006 – June 30, 2007) The HRSA 100-3 workbook should be completed for each of the GME training programs identified in HRSA 100-1-E, "LIST OF GME PROGRAMS FOR ANNUAL REPORT." Multiple 100-3 workbooks do not have to be aggregated at the hospital level. Example: If 27 programs GME training programs are identified on the HRSA 100-1-E, "LIST OF GME PROGRAMS FOR ANNUAL REPORT," 27 workbooks will be completed and submitted to HRSA together with one HRSA 100-1 workbook and one HRSA 100-2 workbook. Type in the name of the program being reported on in the space provided at the top of the worksheet HRSA 100-3-A. The name of the program will carry over to all pages of the HRSA 100-3 workbook. SAVE the workbook with the name of the program, the Medicare Provider Number, and the Federal Fiscal Year of the report. Example: For a report on a pediatric cardiology program, you could save the workbook as pedscard16-3301FY08.xls The HRSA 100-3 includes six (6) worksheets (HRSA 100-3-A, HRSA 100-3-B, HRSA 100-3-C, HRSA 100-3- D, HRSA 100-3-E, and HRSA 100-3-F). Each worksheet uses either "drop down boxes" or "check boxes" for the responses to the questions regarding GME training. In some instances, space is provided for written answers to specific questions regarding changes in and respective benefits of changes in training. Each text box can include as many as 32,000 characters. If you prefer, you may make a response on a separate sheet of paper and attach it to your paper submission of the annual report. If you choose to include information on a separate sheet, please indicate the Medicare provider number, the name of the GME program, and the question you are answering on each sheet. Complete the worksheets of the HRSA 100-3 in the order that the sheets are presented.
Type in the name of the program being reported on in the space provided at the top of the worksheet HRSA 100-3-A. The name of the program will carry over to all pages of the HRSA 100-3 workbook. If you are completing more than one workbook: HRSA 100-3-A DIFFERENT POPULATIONS: TYPES OF (APPROACHES TO) TRAINING: This worksheet asks about approaches used in training including didactic approaches, clinical experiences, community-based experiences, research and other types of training approaches. A drop down box gives three choices for a response: required, elective, and not currently used. One of these responses must be chosen. The worksheet further asks (in the drop down box to the right) whether the particular approach to training addressed care of a particular underserved population or combination of underserved populations. If the type of training is not currently used or if underserved populations are not addressed by the particular type of training, the second drop down box should be left blank. Examples:
HRSA 100-3-B DIFFERENT POPULATIONS: CONTENT OF TRAINING: This worksheet requires information about the content of training related to different underserved populations. Check boxes are provided for responses to indicate whether the topic is addressed in didactic training, clinical experience, research training, or not currently addressed in the curriculum. At least one check box per row must be marked. The worksheet provides for multiple responses for each topic listed.
HRSA 100-3-C: CHANGES IN CURRICULUM AND EXPERIENCES IN RESIDENCY TRAINING: This worksheet requires information about curriculum change(s) that may have occurred since the CHGME Payment Program was initiated and the reasons for and benefits of any change(s). Specific topics are listed under general headings such as didactic training in basic science, health promotion, and other didactic training; dental care; community health system topics; clinical training and rotations; and types of evaluations of resident training used. The worksheet uses checkboxes and provides space in a text box for a narrative description of the reasons for and benefits of any change(s) made. The space for you to provide a narrative description of the reasons for and benefits of any change(s) made. Each text box can include as many as 32,000 characters. If you prefer, you may make a response on a separate sheet of paper and attach it to your paper submission of the annual report. HRSA 100-3-D CHANGES IN TRAINING RELATED TO TRAINING IN QUALITY IMPROVEMENT This worksheet requests information on curriculum components relevant to quality improvement, changes in such curricula, and the resulting benefits of any changes. For each of the topics related to training in the quality of care, use the check boxes to indicate the changes in your curriculum or training program that have occurred since you began receiving CHGME payments. Check all responses that apply for each item on the left hand side of the table. Provide reasons for any change(s) and describe resulting benefits from change(s) in the space (text box) provided below each list. Each text box can include as many as 32,000 characters. If you prefer, you may make a response on a separate sheet of paper and attach it to your paper submission of the annual report. HRSA 100-3-E CHANGES IN NUMBER OF RESIDENTS AND FACULTY/BENEFITS: This worksheet requires information on the number of faculty and residents affiliated with your training program in the first academic year that the hospital received funding from the CHGME Payment Program (1999/2000) and in the most recently completed academic year (July 1,2006 through June 30, 2007 for the first annual report). The form also asked about the benefits of any changes in the number of residents and/or the number of faculty in your program. Space is provided in a text box for a narrative response related to reasons and benefits. Each text box can include as many as 32,000 characters. If you prefer, you may make a response on a separate sheet of paper and attach it to your paper submission of the annual report. HRSA 100-3-F PRACTICE LOCATIONS OF GRADUATING RESIDENTS: This worksheet requests the city, state and zip code of each graduating resident's first position lasting 6 months or more. Graduating residents include those who are in programs sponsored by the hospital and those in programs sponsored by other institutions but who spent 75 % of their training time in the previous academic year receiving training in your children’s hospital. Graduating residents are those who graduated at the end of the July 1, 2006 - June 30, 2007 academic year. D. Instructions for HRSA 100-4: CHGME Payment Program Annual Report Certification HRSA 100-4: Annual Report Certification The certification form must be signed by the individual authorized to sign for the applicant institution, the same person who signs the HRSA 99-3 in the CHGME Payment Program application for funds. The form must contain original signatures. Faxed or photocopied signatures will not be accepted. E. Instructions for HRSA 100-5: CHGME Payment Program Annual Report Checklist HRSA 100-5: Annual Report Checklist The annual report checklist must be completed following the instructions provided on the checklist itself. All required forms and supporting documentation should be included in the annual report package mailed to the CHGME Payment Program in the order that the forms and supporting documentation are listed on the checklist. A. Commonly Used Acronyms
B. CHGME Payment Program Annual Report: Definitions In completing the CHGME Payment Program Screening Instrument and Annual Report, the following definitions apply. Many of the definitions listed here have been taken directly or adapted from the ACGME Glossary of Terms, the CHGME Payment Program, the American Board of Pediatrics, the Health Care Quality Glossary (Russia-USA Joint Commission on Economic and Technological Cooperation) and other listed sources. Definitions are listed alphabetically. 75% of training time:For the CHGME Screening Instrument, this term refers to the percent time residents in non-sponsoring institutions spend in the non-sponsoring institution during the academic year on which they are reporting. The “75% time” stipulation requires that residents spend three-fourths or more of the total time required to fulfill the residency requirements for the year in the non-sponsoring institution in order to be counted by that institution in the CHGME Annual Report. Residency requirements should be interpreted broadly to include all required clinical, in house and pager call, research, and scholarly activities supervised by the children’s hospital. Total time required to complete a year of training can be counted in days, weeks, months, or blocks according to the programs typical rotation schedule. Vacation time should be omitted from the denominator. The following are examples of 75% time:
Accreditation: A voluntary process of evaluation and review performed by a non-governmental agency of peers. Adverse event: An injury that results from medical care. Applicant: A freestanding children’s hospitals that applies to receive Federal GME Support. Approved Training Programs: A graduate medical education program that is approved by one of the following: the ACGME, the Committee on Hospitals of the Bureau of Professional Education of the American Osteopathic Association, the Commission on Dental Accreditation, the Council of Podiatric Medicine Education and may count towards certification in a specialty or subspecialty listed in the Directory of Graduate Medical Education or the Annual Report and Reference Handbook of the ABMS, or would be accredited except for the accrediting agency’s reliance upon standards that require an entity to perform an induced abortion or require, provide, or refer for training in the performance of induced abortions, or make arrangements for such training. Benchmarking: The process of measuring another organization’s product or service according to specified standards in order to compare it with and improve one's own product or service. Benefits: Quantitative or qualitative assessments of, for example, improvement in faculty development; hiring and retention of excellent faculty; medical education and training, as measured by the ACGME-defined competencies; and/or patient care, such as the institution of clinical pathways, adoption of new technologies, family-centered care, etc, and/or community involvement. Certification/Board Certification: A process to provide assurance to the public that a certified medical specialist has successfully completed an approved educational program and an evaluation, including an examination process designed to assess the knowledge, experience and skills requisite to the provision of high quality care in that medical specialty. Children with Special Health Care Needs (CSHCN): CSHCN are those children who have or are at increased risk for a chronic physical, developmental, behavioral, or emotional condition and who also require health and related services of a type or amount beyond that required by children generally [Maternal and Child Health Bureau, HRSA.] Children's Hospital (for purposes of CHGME Payment Program): A children’s teaching hospital is eligible for the CHGME Payment Program if (1) it has in an approved GME program; (2) it has a Medicare Provider Agreement, (3) it is excluded from the Medicare inpatient prospective payment system (PPS) and its accompanying regulations, and (4) operates as a “freestanding” (i.e., it does not operate under a Medicare hospital provider number assigned to a larger health care entity that received Medicare GME payments) children’s teaching hospital. Clinical Supervision: A required faculty activity involving the oversight and direction of patient care activities that are provided by residents. Combined Specialty Programs: Programs recognized by two or more separate specialty boards to provide GME in a particular combined specialty (e.g., internal medicine/pediatrics). Each combined specialty program is made up of two or three programs, accredited separately by the ACGME at the same institution. Competencies: Specific knowledge, skills, behaviors and attitudes and the appropriate educational experiences required of residents to complete GME programs. Consortium: An association of two or more organizations or institutions that have come together to pursue common objectives (e.g., GME). Consumer Assessments of Healthcare Providers and Systems (CAHPS): A broad collection of surveys that can be used to obtain consumer valuations of their experience with providers, facilities, health plans and other healthcare services. Cultural Competence: Possessing interpersonal and communication skills that result in effective information exchange with children and families from all cultural backgrounds and diverse communities. Curriculum: The program design and sequencing of educational experiences; must include didactic and clinical components as well as direct experience in progressive responsibility for patient management. Designated Institutional Official (DIO): The individual in a sponsoring institution who has the authority and responsibility for the graduate medical education programs. Duty-Hours: All clinical and academic activities related to the residency program, i.e., patient care (both inpatient and outpatient), administrative duties related to patient care, the provision for transfer of patient care, time spent in-house during call activities, and scheduled academic assignments such as conferences. Elective: An educational experience approved for inclusion in the program curriculum and selected by the resident in consultation with the program director. EPSDT: The Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) service is Medicaid's comprehensive and preventive child health program for individuals under the age of 21. The EPSDT program assures the availability and accessibility of required health care resources and helps Medicaid recipients and their parents or guardians effectively use these resources. Faculty: Any individuals who have received a formal assignment to teach resident physicians. In some institutions appointment to the medical staff of the hospital constitutes appointment to the faculty. Faculty includes both those employed by program facilities as well as “voluntary” faculty with institutional affiliations who may precept residents for community-based or continuity experiences. FTE (Full Time Equivalent): The total time necessary to fill a full-time residency position for the academic year. The denominator for the FTE equivalent should include all time spent in the normal work day, pager call, and in-house call. FTE Approved Positions: Number of positions for which the program is accredited. FTE Positions Recruited To Fill: Number of positions that the program sought to fill through the National Resident Matching Program for initial residency programs such as general pediatrics or other recruiting mechanisms for pediatric subspecialties such as pediatric cardiology. FTE Positions Filled: Number of positions filled within the program. Note that this does not refer to the number of people in the program but rather the number of positions filled. Two persons sharing a position in a 50%/50% split count as one FTE. Graduate Medical Education (GME): The period of didactic and clinical education in a medical specialty which follows the completion of a recognized undergraduate medical education and which prepares physicians for the independent practice of medicine, also referred to as residency education. Health Plan Employer Data and Information Set (HEDIS): A standardized set of measures developed by the National Committee for Quality Assurance to provide a common set of quality measures for purchasers, consumers and health plans to use for making comparisons among health care plans. Hospital Service Area: The geographic areas (i.e., zip codes) from which the facility draws its patient population. In-House Call: Duty hours beyond the normal work day when residents are required to be immediately available in the assigned institution. Institution: An organization having the primary purpose of providing educational programs and/or health care services (e.g., a university, a medical school, a hospital, a school of public health, a health department, a public health agency, an organized health care delivery system, a medical examiner’s office, a consortium, an educational foundation). Institutional Review: The process undertaken by the ACGME to determine whether a sponsoring institution offering GME programs is in substantial compliance with the Institutional Requirements. Internal Review: A self-evaluation process undertaken by sponsoring institutions to judge whether its ACGME-accredited programs are in substantial compliance with accreditation requirements. In-Training Examination: Formative examinations developed to evaluate resident progress in meeting the educational objectives of a residency program. These examinations may be offered by certification boards or specialty societies and are administered by the training program. JCAHO: Joint Commission on Accreditation of Healthcare Organizations is an organization focused on improving the safety and quality of care provided to the public. It accomplishes this goal by accrediting healthcare organizations and offering healthcare improvement services. Major Participating Institution: A residency review committee (RRC)-approved participating institution to which the residents rotate for a required educational experience. Generally, to be designated as a major participating institution, in a 1-year program, residents must spend at least 2 months in a required rotation; in a 2-year program, the rotation must be 4 months; and in a program of 3 years or longer, the rotation must be at least 6 months. Medical Error: The failure of a planned action to be completed as intended or the use of the wrong plan to achieve an aim. Medical Home: Well-trained physicians, known to the family and patients, who provide accessible, continuous, comprehensive, family-centered, and well coordinated medical care. Medical School Affiliation: A formal relationship between a medical school and a sponsoring institution. Medically Needy Children: Children vulnerable due to their medical condition are those with rare, complex, and/or chronic medical conditions that may lead to the need for a diversity of services that may not be readily available in most communities. Objective Structured Clinical Examination (OCSE): Multi-station examination that tests a trainee’s focused history and physical examination skills and basic clinical reasoning and interpretation. Outside Institution: Training programs that send graduate medical trainees (i.e., residents or fellows) to your facility as a required or optional educational experience or rotation of their training. Pager Call: A call taken from outside the assigned institution. Pediatric Medical Subspecialties: Those pediatric subspecialties certified by the American Board of Pediatrics. Training in these subspecialties occurs after completion of a general pediatrics or an internal medicine/pediatrics residency training program. Pediatric Non-Medical Subspecialties: Pediatric subspecialties in fields outside of pediatrics (i.e., certified by a board other than the American Board of Pediatrics or not yet offering certification). This includes pediatric surgical subspecialties, pediatric dermatology, etc. Post Graduate-Year Level (PGY): Refers to a resident's current year of accredited GME. This designation may or may not correspond to the resident’s particular year in a program. For example, a resident in pediatric cardiology could be in the first program year of the pediatric cardiology program but in his/her fourth graduate year of GME (including the 3 prior years of pediatrics). This resident would be classified as a PGY4. Graduate Level years are generally abbreviated as PGY#, where # represents the year of training. Program: A structured educational experience in graduate medical education designed to conform to the Program Requirements of a particular specialty, the satisfactory completion of which may result in eligibility for board certification. Program Director: The one physician designated to oversee and organize the activities for an educational program. The Program Director is responsible for the implementation of the Program Requirements for a specific specialty. Program Year: Refers to the current year of education within a specific program; this designation may or may not correspond to the resident’s graduate year level. For example, a general pediatrics resident in his first year of training is in PGY1. Publicly Funded/Insured: Those patients whos |